The Hot Springs Village POA Board of Directors met on Wednesday, July 20, 2022, at 9:00 AM at the Ouachita Room at the Ponce de Leon Center. The purpose of this report is to tie together all of the separate reports on the Board Meeting and also to provide some additional information.
Sitting At The Meeting Table:
Board Members: JoAnne (Joanie) Corry, Chair; Gary Belair, Vice-chair; Jama Lopez, Corporate Treasurer; Tucker Omohundro; Pamela (Pam) Avila; Robert (Bob) McLeod
Staff: Kelly Hale, General Manager, and Corporate Secretary; Frank Hubbard, Controller; Katrina Heap, Executive Assistant to the General Manager
Board Member absent: Bruce Caverly
Agenda For July 20, 2022, HSVPOA Board Meeting
The Board ratified an email vote which occurred on June 17, 2022 for an emergency vehicle replacement.
The Board ratified a June 24, 2022 email vote which upheld a $150 Member fine.
On June 30, 2022, the Board voted via e-mail to authorize the GM to execute a contract with Tri Lakes Hauling, LLC in the amount not to exceed $400,000 for labor, equipment charges, and mobilization only for asphalt paving and base repair.
Appointment of David Moore and Donald Schuettenberg to the Finance & Planning Committee.
Appointment of Deborah Coxe to the Governmental Affairs Committee.
Public Services Report – June 2022
Committee Meeting Minutes
Click here to read General Manager, Kelly Hale’s June Report.
Click here to read the June Financial Report by Controller Frank Hubbard.
Click here to read, “Hot Springs Chamber Shows Appreciation to the Village”.
Click here to read the Ad Hoc Committee Cooper Land Evaluation Final; Report.
Click here to read the Public Services Committee Bi-Annual Report.
Click here to read, “HSV Board Adopts New Mission, Vision, and Values Statement.”
Click here to read, “HSVPOA Will Move Away From New Home Grinder Tank Installs”.
Click here to read Director of Public Services, Ken Unger’s, introduction proposal to the Board of Directors to discuss various issues regarding the implementation of the new sanitation system, recycling issues, and leaf pickup.
The Board passed a motion to purchase a trailer-mounted 100KW Generator from Global Power for a cost of $81,375.00. Bids were sent out to four different vendors only two returned bids. We would like to award the bid to Global Power. The budget for the generator is $85,000.00 and was planned for this year.
The POA needs this generator because staff relies on the power company and good timing during power outages for water tanks to be filled. With a new generator, staff will be able to fill water tanks, pump down lift stations, and run other facilities during power outages as needed.
The Board passed a motion to authorize the purchase of a dump truck from Doggett Freightliner in the amount of $191,561.10. The new dump truck will replace a dump Ttruck that is 24 years old and is no longer road worthy. This truck will be used to haul dry sludge directly from our sewer treatment plant to the saline county landfill and will prevent us from having to dump the sludge in our drying beds where the sludge becomes saturated when it rains causing us to transport and pay for dumping heavier material. Solicitations were sent to 3 vendors, with 2 bids received.
Click here to read about the Culvert Rehabilitation Project.
The Board passed a motion to approve the purchase of four Hustler Super Z 60” mowers from Horns Outdoor for the Golf Department. In the past, the POA has purchased the Toro brand of mower. As a test, the Golf Department purchased one Hustler mower and after using it for a couple of months, the mechanics examined the Hustler mower and deemed it to be a good product.
Board Director, Robert McLeod, said, the Hustler mower is cheaper and it works just as well. Also, the POA was not able to obtain the Toro mowers as quickly.
Corporate Resolution Signatories – The Board passed this motion, which was for the purpose of authorizing signatories on important financial documents.
Committee Charter Changes – This passed motion revised the committee charter template to reflect the POA and Villagers working together and better for the community. “Having clear committee goals and responsibilities is essential…” stated Board Director, Pam Avila.”
The motion below was passed. It involved some clean-up of the language in governing documents.
Report by Cheryl Dowden